“I don’t need an inventory management system, my notebooks and spreadsheets work just fine. Besides, I don’t trust putting my personal info online.”
I hear those objections from time-to-time when speaking with collectors and dealers about our online collectible inventory management system, RelicRecord. And here’s the thing, I get it. We all find comfort in using the same methods that we’ve always used; and for the most part, we’re resistant to change – I’m no different in that regard. After all, Momma always said “if it ain’t broke, don’t fix it”… right?
But before you answer that question, first consider the following 4 reasons why you should give RelicRecord.com a try. And if you do use it, we promise that we won’t tell your Momma.
If you’ve collected for any period of time, chances are that you’ve been in a situation where having access to your collection would have been extremely beneficial. Think about it. Maybe it was at an auction, a trade show, a store, or at a friend’s house.
When your collection is securely archived online, every item is accessible on any device with an internet connection. So the next time you’re on the run and need quick access to specific information about your collection, it won’t be in an excel file stored on your home computer or inside a notebook sitting on a table. It will be with you.
In the video below, you can see just how easy it is to view items in your RelicRecord account…
Have you ever wasted time searching for information about a specific item in your collection? The info may have been jotted down on a piece of paper, typed into a spreadsheet, or part of a purchase receipt. However, you just can’t remember where the heck you put it!
I think it’s safe to say that we’ve all been there. And believe me, as your collection grows and the older you get, the worse it becomes! Spare yourself the aggravation. Upload, organize, and archive your items using RelicRecord.
The next time you’re looking for something, you’ll have instant access to photos, descriptions, and acquisition details of every item in your account. As the curator of your collection, you can organize and categorize the items in your collection in a way that makes sense to you. Best of all, every item is easily searchable by name and keywords (think Google).
When it comes to appraisals, insurance, and estate planning, documentation matters! If you’ve ever had the unfortunate task of filing an insurance claim due to the loss or theft of your collection, you’re painfully aware of this fact.
Depending on the nature and value of your collection, an insurer may request documentation prior to issuing a policy. Furthermore, in the unfortunate event of a loss, documentation will be vital in the recovery of the items or in the filing of a claim.
A fully utilized RelicRecord account can be extremely helpful when you need to share your collection information with professional service providers.
“I’m not putting any of my stuff online. Someone can hack into my account, sell my data to the Russians, find out where I live, murder me and my family, and take all of my stuff.”
Wow. How do you respond to that? Well, I’ll tell you how. Take several, slow and steady steps away from the individual, turn without making any sudden movements, and run!
Although that’s an extreme (and real-life) objection to using an online application to archive ones collection, the spirit of the concern is valid. We should all be mindful of privacy and security protocols for everything we do and use online.
So what about RelicRecord? Without trying to impress you with a bunch of technical jargon, here it goes…
The RelicRecord application is hosted on Microsoft’s world class cloud platform, Azure. Microsoft was the first major cloud provider to adopt new international cloud privacy standards and continues to place a high emphasis on privacy, encryption, and availability.
This platform allows RelicRecord to provide the application to our customers at a reasonable cost while using modern techniques to encrypt data, maintain availability, and keep regular backups of your records. Okay, still a little jargon but hopefully that helped.
Back to those security and privacy questions, and something that has always intrigued me. The vast majority of the people concerned about data security are currently using far less secure methods to store their data!
For example, let’s take at one such method: Excel spreadsheets.
Data stored on a computer is susceptible to software and hardware failure, theft, hackers, natural disaster, and common household accidents such as a spilt drink or a fat, one-eyed bulldog that destroys your computer in a fit of canine excitement (which happened to this author). Many of the same threats also apply to other documentation methods, such as using a notebook.
When items are archived in your account, you can access your information on any device, not just the one that your bulldog just destroyed!
While my brother and I built (and are still building) RelicRecord.com for personal use, we quickly saw that it could help other collectors like us. So give it a shot and tell us what you think. And don’t worry; we won’t tell Mom and we’ll keep an eye out for those Russians!